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Events & Press Releases - Exhibiting Application
Exhibiting Application

The Newton Free Library presents monthly shows of two-dimensional works by New England area artists in our two exhibiting spaces, the Gallery and Main Hall. We are a state-of-the-art facility visited by more than 13,000 people weekly. The Library Art Committee meets twice each year to select shows for the following year. Applications are now being accepted for exhibits for the July-December 2014 time period.

Rules and Guidelines for Applying and Showing:

  • Applicants must be from the New England region.
  • All work presented must be original and produced within the last three years.
  • Giclée reproductions of original work will not be accepted. This does not apply to giclée printed photographs.
  • We use the Walker System for hanging art. Works must have a wire across the back to accommodate this system. (We do not show free-standing sculptural pieces.))
  • Artists are responsible for hanging their work using the Walker Rods.
  • You may not adhere or apply anything directly to our walls.
  • You may not show nudes.
  • One packet per artist, please.
  • If you are applying for a group show, submit one combined packet (see below for more details).
  • If you have shown here before, please wait at least two years to apply again.
  • You must be available to show for at least 4 out of the 6 months in the current round.
  • If you are accepted, the library will determine when your show will take place and in which space. The assignments are fixed and cannot be changed Please do not request a specific month or gallery space.
  • Incomplete or incorrect submissions will not be considered; please follow these instructions carefully.

Due Date for Submissions and Posting of Results:

  • All submissions must be received by the Programs and Communications office by Friday, October 25, 2013 at 12 noon.
  • The committee’s selections will be posted at by December 31, 2013 on the Exhibits page under the Events tab.
  • If selected we will snail mail you a packet with further instructions.
  • Artists who were not selected will not be contacted.

Preparing a Packet:
We encourage artists to apply via email. Send the following as a zip file to

  • 12 digital images of recent 2-dimensional, original work in 1200 pixels minimum dimension (4" at 300 dpi), jpg format.
  • The jpgs must be named as follows: Image number_Artist’s last name_dimensions indicating inches or feet_ Name of Piece_Medium_year produced.
  • Please use underscores on the jpgs as seen in this example: 1_Chen_24x23inches_PortraitofRose-_oilacrylicandcharcoaloncanvas_2012
  • A Word document with a numbered list noting image number, artist’s last name, dimensions indicating inches or feet, name of piece, medium, year produced.
  • A one-page resumé, 12 point font minimum with the artist name and contact information including an email address, snail mail address and phone number. Indicate if you have shown here before and if so, specify the date.
  • In 50 words or less, a Word document with a brief description of your work. In addition to the 50-word description, any limitations on your ability to show in a given month (due travel plans or other extraordinary circumstances) should be specified here. Again, you must be available to show for at least 4 out of the 6 months in the current round.
  • If you are preparing a group application, send only 12 jpgs (for example for a 3-person show, 4 images per artist), one resumé per artist and one 50-word or less combined description of the works.
  • Snail mail packets containing all of the above may be mailed to: Newton Free Library, Ellen Meyers, Director of Programs and Communications, 330 Homer St., Newton, MA 02459.
  • Hard copy packets may also be delivered in hand to the Programs and Communications Department.

Planning a Reception:
Once an artist's work is accepted and a show is scheduled, an opening reception may also be planned. The artist is responsible for all refreshments at the reception and for sending out invitational postcards. Serving of alcoholic beverages is prohibited. We will guide you through the process of planning a reception as needed.

All publicity is handled by the Programs and Communications Office including a press release, an article in the library newsletter and any signs that are needed for the show. Any promotional materials produced by the artist need to be pre-approved by the Programs and Communications office including invitational postcards.

The Newton Free Library takes no commission for work sold. Price lists are made available to library patrons in the exhibit spaces.

The Newton Free Library does not hold insurance for art work on exhibit and is not responsible for loss or damage of the artist's work. Exhibiting artists will be asked to sign a waiver the day the show is hung.

Do you still have a question? Please contact Ellen Meyers in the Programs and Communications Department at 617-796-1410 or email

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